Main purpose of the PTA Chair
The PTA Chair directs committee meetings, making sure everyone’s views are heard, and that everyone is involved in the meeting. They should make sure all committee members are familiar with the association’s constitution, model policies if applicable, and their role and responsibilities as a committee member and trustee. The PTA Chair also holds the casting vote where there is a tied vote.
Duties and responsibilities of the PTA Chair

• Prepares for meetings (with the Secretary)
• Invites committee members, parents, and staff to PTA committee meetings
• Suggests items for the agenda
• Identifies outstanding items from the last meeting
• Prepares introductions for any new committee members attending
• Sets the ground rules for meetings, and makes sure they are inclusive and efficient
• Delegates tasks to other committee members and volunteers, and checks they’re completed
• Liaises with the school, and requests a​‘wish list’ for the PTA committee to use when deciding which projects to fund
• Ensures the committee fulfils its role in respect of the governance of the association as set out in its constitution – for example, holding an AGM, electing committee members, working with the Treasurer to ensure annual returns are completed if the PTA is registered as a charity
• Ensures any decisions made are clear, fit the objectives of the association, and are made by agreement of the committee as per your PTA’s constitution
• The PTA Chair cannot make decisions alone: all decisions must be made by the whole PTA committee
• Writes the annual report for the association (with the Secretary)
• Writes the Chair’s report for the AGM
• Can be a signatory on the PTA bank account (along with at least one other committee member)
• Makes sure the association is GDPR-compliant

• Confident and assertive – able to control meetings and call them to order when necessary, making sure everyone has an opportunity to speak
• Able to remain impartial – ensures contributions are brief and that everyone’s views are respected
• Calm, friendly and approachable – as the main point of contact for the PTA for all members, the PTA Chair must be inclusive, and make sure everyone feels welcome
• Organised and able to delegate – most PTAs organise a lot of activities. The PTA Chair should make sure the workload is shared and that tasks are completed as agreed

You must not act as a trustee if you are disqualified under the Charities Act, including if you:

• Have an unspent conviction for an offence involving dishonesty or deception (such as fraud)
• Are bankrupt or have entered into a formal arrangement (for example, an individual voluntary arrangement) with a creditor
• Have been removed as a company director or charity trustee because of wrongdoing

Role of Chair Role of Secretary Role of Treasurer